This is the software setup checklist for your first week. Please complete A through H in order — each block is one tool, follow the steps, and reach out in the team chat if anything is unclear. The whole flow takes about 1–2 hours; once you're done you'll have access to all internal systems.
First account to set up — your @yeabusiness.com company email. Every other tool below will send its invitation here, so do this one first.
Your login username and temporary password have been sent to your personal email. Open your personal inbox to find them. After your first login, Gmail will ask you to change the password — pick a strong one you'll remember.
Used to see everyone's schedule and appointments. Our calendars are shared company-wide, so you need to share yours with every colleague and accept every invitation they send you.
calendar.google.com
In the left sidebar under My Calendar, find your own calendar → click the three dots → Settings & Sharing → scroll to Share with specific People → add every email below (permission: "See all event details").
Open Gmail (mail.google.com) → find each calendar invitation email → click Add this calendar → then Add. Important: accept every invitation — if you miss one, you won't see that colleague's schedule.
All client files and internal documents live on Google Drive. The team will share the relevant folders with you — accept them and star them so they're easy to find later.
drive.google.com
Open Gmail (mail.google.com) → find the Drive sharing invitation → open it → add a ⭐ Star. Starred folders show up in the left "Starred" tab in Drive, which makes them quick to find.
Company-wide task tracker — your daily tasks will be assigned here. Important: sign up with your personal email, not your company email.
Open your personal Gmail (mail.google.com) → find the Monday invitation → follow the steps to create your Monday account. ⚠️ Use your personal email, not your @yeabusiness.com email.
Internal file library lives on Microsoft Teams. This one requires two-factor authentication, so install the Microsoft Authenticator app on your phone before you begin.
Search for Microsoft Authenticator in the App Store or Play Store and install it. You'll use it in Step 3.
Open microsoft-teams/log-in → sign in with your temporary password → follow the prompts to create your Microsoft account → keep clicking through until you reach a page asking you to set up two-factor authentication. Stop there — Step 3 picks up.
Open the Microsoft Authenticator app → tap + to add an account → scan the QR code shown on the Microsoft setup page → finish the prompts. From now on you'll enter the 6-digit code from Authenticator every time you sign in to Teams.
Used to manage clients' Facebook and Instagram ad accounts. The invitation email often lands in Gmail's Social tab instead of your Inbox — check there first.
Open the Facebook invitation email (likely in your Gmail Social tab, not the Inbox) → follow the prompts to set your display name.
We use Autocount for HR and payroll — your payslip, leave applications, and claims all live here. New joiners need to install the AC Payroll app on their phone.
Search for AC Payroll in the App Store or Play Store and install it.
Open your company Gmail (@yeabusiness.com) → find the Autocount invitation → follow the steps in the email → log into the AC Payroll app with the account you just set up.
YEAPIgo is YEA's internal business system — all client data and workflows live here.
Login URL: yea.autosend.com.my/secure/app/login
Your login info was sent to you separately — check your personal onboarding link (the one HR / Admin shared with you).
If you hit any login issue, please reach out to HR or Admin directly. We recommend doing A → H in order, since every other tool depends on your company Gmail (A).